License right-sizing
We compare assigned licenses against sign-in, app usage, mailbox behavior, device needs and role risk before recommending cuts or upgrades.
Stop paying E5 for people who only need Outlook.
Understand your organization with real data, then choose the Microsoft 365 licensing model that fits each role with security applied first.
Stop paying for Microsoft 365 E5 when the user barely lives in Outlook.
We use real usage data, role profiles and security requirements to decide what each person actually needs. Cost control comes after the protection model is correct, not before.
Savings model
Outlook-only users on E5, unused seats, duplicate products and add-ons become a clean monthly action plan.
Security-aligned licensing
The cheapest license is not always the safest. We keep cost control tied to Defender, Entra, Intune and Purview requirements.
Questions worth answering before the first call.
How much can we realistically save on Microsoft 365 licensing?
Most organizations we audit reduce 15-30% of their Microsoft 365 license spend without losing functionality. The savings come from three areas: removing unused licenses, downgrading users assigned to a tier they do not use, and consolidating overlapping subscriptions. The actual number depends on the current license mix and how it aligns to real usage patterns.
Will my users lose features if we downgrade licenses?
Only if the features they currently use are tier-specific. The audit identifies which features each user actually relies on, not just what their license technically includes. Downgrades only happen where the data shows the user does not use the higher-tier features, with the option to keep the higher tier for users who do.
How long does a Microsoft 365 license audit take?
For an organization under 250 users, the full audit and recommendation typically takes 2-3 weeks. Larger or more complex environments (multiple tenants, hybrid identity, regulatory constraints) can extend to 4-6 weeks. The remediation phase that follows depends on how many changes the organization wants to implement and over what timeline.
What is the difference between Business Premium and E3+E5?
Business Premium is capped at 300 users and bundles a strong security and management stack at a lower per-user price. E3 is available at any organization size with similar productivity features but a thinner security baseline. E5 adds advanced security and analytics. The right answer depends on user count, security maturity, and which specific E5 features the organization actually needs. The audit identifies the right tier for each user group.
Do you have a relationship with Microsoft as a partner?
Yes. NeoDefender is a Microsoft Solutions Partner for Modern Work and Security. License audits leverage that partnership and the Microsoft tools available to certified partners.
What if we have unused licenses we never canceled?
Unused licenses appear consistently in audits. We identify them, document who they were assigned to, and recommend a clean-up path that includes verifying the original need is gone before deactivating. The recovered budget is often the easiest win in the engagement.
You are likely paying for more than you use
Microsoft 365 license audit aligned to actual usage, security needs, and growth plans. Most organizations reduce 15-30% of license spend without losing functionality.